360 Magazine

Planning A Workspace Project

Planning A Workspace Project

Proper planning and organization are essential before tackling a workspace project. Putting your ideas down on paper is a great way to begin.

Answer These Questions About the Present Workspace

  • What are the main reasons for undertaking a workspace project?
  • How soon are you planning the project?
  • What is the estimated budget?
  • How do you plan to finance the project?
  • What do you like about your current workspace?
  • What do you dislike?
  • How is your business changing?
  • How are changes in technology affecting how people work?
  • What results do you hope to achieve by completing this project?
  • What furniture are you currently using and how effectively is it meeting your needs? How will it meet future needs?
  • Does the space portray the right image of your company?

Establish Priorities

To define your project, decide what is needed to improve the way employees work and what would be "nice to have." The questions above will help you define workspace needs that may increase productivity of employees. For example, it may be determined more teaming and informal communication areas are needed.

Organize All Your Documentation in One Place

  • Store all paperwork you will accumulate during the project.
  • Record important contact information.
  • Collect idea-starters such as jotted notes, employee surveys, etc.
  • Maintain and review the timeline of the project.
  • Keep track of the project progress.
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